For a VTC operating company, fleet management corresponds to all actions to ensure the supervision, maintenance, efficiency and profitability of the vehicles running for this company. The manager's role is to establish a strategy for the acquisition of vehicles and drivers, but also to develop the customer portfolio by working with both applications and private customers.

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1. How to create a VTC operating business?

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👉 The choice of legal status

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Depending on your situation, you have several options for choosing the legal status of your company:

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- THE EURO : the status of EURL manager allows you to do business alone. You will be affiliated to the social security system for the self-employed as a self-employed person. As a result, you will have to pay fewer social security contributions and your remuneration will be higher.

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- The SASU or the SAS : contrary to the status of EURL, you will have the possibility of joining forces with other people to create your company. On the other hand, you will not be affiliated to the social security system for the self-employed, but to the general social security system. This means that you will benefit from almost the same protections as employees and will be subject to the same contributions.

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👉 Obtain transport capacity

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Obtaining passenger transport capacity is necessary to become a fleet manager. It is issued by the DREAL (Regional Directorate for Environment, Development and Housing) following a 140-hour training course and an exam, all at a cost of 1500€. Unlike the classic VTC card, the transport capacity allows you to employ drivers at your company.

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👉 Develop your fleet

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Several options are possible for the acquisition of vehicles in your fleet:

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- Cash purchase of the vehicle: this type of purchase requires significant personal cash flow.

- Long-term rentals : in this case, you will pay fixed monthly payments covering the use of vehicles as well as other benefits (insurance, extended new vehicle warranty, service, assistance and maintenance).

- Rental with option to buy : this option will allow you to buy the vehicle at a reduced price at the end of the rental contract.

When you buy several vehicles at the same time, you can link all the cars to the same contract and benefit from significant discounts on the total price.

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👉 Recruiting VTC drivers

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The VTC drivers you recruit to join your fleet must meet the following criteria:

- Have a valid B license

- Have a valid VTC card

- Have a certificate of aptitude to drive a vehicle

In the event of damage caused by your driver while driving a professional vehicle, you will bear full responsibility. Therefore, it is essential to take out appropriate insurance to protect yourself in the event of a claim on the road.

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2. Why invest in the creation of a VTC operating company?

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By becoming a fleet manager, you will benefit from several advantages, in particular due to your legal status:

Your responsibility is limited to your contributions, so you will never have to repay a professional debt with your personal assets, unlike the status of self-employed person.

You can deduct your charges and expenses inherent to your VTC activity, and thus only be taxed on the profits actually made.

Your turnover is not subject to any ceiling.

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3. The challenges of fleet management

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As a fleet manager, your objective will be to maximize the return on investment of your vehicles, in particular through:

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- The management of the material resources of your fleet

- Monitoring the evolution of laws and regulations in force to adapt your activity

- The HR management of the VTC drivers you employ

- The management of incidents and accidents between your drivers and passengers

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Vehicle fleet management presents various challenges:

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- Optimization of operating costs: vehicle maintenance, fuel financing, insurance.

- Management and follow-up: issuance of purchase orders, renewal of the fleet.

- Attribution policy: availability of vehicles, race allocation policy.

- Safety and optimization of your fleet : management of thefts and incidents, identification of the most profitable vehicles, reduction of waiting times and unproductive phases.

- Human resource: Management of your VTC driver employees

- Sustainable development: eco-driving, reduction of CO2 emissions.

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